Document Management

One of the hotter topics in the business world in the last 10 years has been the migration to support “Paperless” workflows in the office.  The key drivers for this transition are meeting sustainability goals, increasing data security while maintaining accessibility, and the need to continually increase employee productivity . The implementation of cloud-based digital repository is a huge step assisting businesses in meeting these diverse goals.  Discussed here are 4 major benefits of a document management/ content management solution:

• Improved collaboration and sharing: As your business grows, you will need to process and manage more content, and it will be difficult for you to manage the data without the use of an intelligent document repository.  Content management software makes it easier for multiple users to collaborate a single piece of content and then store it for fast retrieval.  
• Data storage:  DocuWare is a SaaS based solution, so you only pay for what you need and data storage is scalable to meet any business requirements.  In partnership with AWS, the data can be stored to meet your business’s security and compliance requirements.
• Improved security: Online security has become a major priority for businesses—especially with all the news concerning data breaches or ransomware.  CMS platforms come with built-in security features such as advanced authentication, user access permission, firewalls and protection against malware, and backup functionalities. This will help you protect your site from cyberattacks such as unwanted traffic, denial of service bots, and malware attacks.
• Productivity and ease of use: The user’s interface in DocuWare is optimized per department or individual user.  As such, the learning curve is minimized and the users only have access to workflows and content pertaining to their role.   Ultimately, with automation workflows, users can do their work faster, share and authorize documents all while increasing department productivity.